A leading Luxury Goods company is looking for a Facilities Coordinator to join on a temp-to-perm basis, supporting the Facilities Manager with day-to-day office and maintenance tasks. The ideal candidate will have previous office experience and a strong interest in developing a career in the facilities management industry.
Please note: This role requires some heavy lifting of large deliveries, which will need to be transported to different areas of the building.
Key Responsibilities:
- Distribute daily post to office members; open unaddressed mail and direct it to the relevant departments.
- Prepare office amenities each morning (e.g., clean and restock coffee machines, empty dishwashers, refill photocopiers).
- Maintain meeting rooms in order and ready for use.
- Monitor and stock stationery cupboard and kitchen, keeping them clean and organised.
- Arrange service calls for equipment like franking machines and photocopiers as needed.
- Keep offices clutter-free, especially clearing fire exits.
- Assist with franking, large mail-outs, moving office furniture, and deliveries.
- Conduct weekly fire alarm testing and assist in organising bi-annual fire evacuation drills.
- Flush water outlets weekly, logging details.
- Complete DSE training and conduct Work Station Assessments for staff.
- Attend Health and Safety Committee meetings and report any potential safety issues.
- Perform minor office repairs (e.g., fixing toilets, cupboards, notice boards).
- Coordinate with contractors for building repairs as needed.
- Manage deliveries to appropriate brand locations promptly.
- Provide occasional Reception cover during lunch breaks.
Key Requirements:
- Immediate availability (no notice period)
- Basic computer skills preferred
- Excellent telephone manner
- Ability to stay calm and efficient in a fast-paced environment
- 1-2 years of office experience
This is a fully office-based position with an immediate start, so please only apply if you are available to begin immediately.
Handle actively welcomes applicants from under-represented backgrounds - we pride ourselves on attracting the best talent for every opportunity through a commitment to equality, diversity and inclusion.
